The company’s financial statement material
As the financial year comes to an end, let’s ensure a smooth financial statement process with no surprises
The year is coming to an end, and for many companies the financial year concludes at the turn of the calendar year. Now is a good time to start preparing for the financial statements to ensure a smooth process.
On this page, you will find a list of the required materials to be submitted to your accounting firm. Agree on the timeline and a possible year-end meeting with your accountant – a meeting of around one hour helps ensure that everything is in order.
Administrative documents
- List of persons in charge and related parties of the company (members of the Board of Directors, CEO)
- Updated shareholder list if there have been changes in ownership during the financial year
- Minutes of the General Meeting and the Board of Directors (date, sequential numbering, signatures)
- Information on significant changes or events during and after the financial year
- Contracts and deeds of sale
- Possible business subsidies received and decisions on them
Financial statements and balance confirmations
- Inventory: a list of inventories, i.e. unsold products (VAT 0%) signed
- Cash register: Confirmed cash balance (cash journal)
- Balance confirmations: loans, loan terms, collateral, bank account balance certificates
- Contingent liabilities: a statement of liabilities provided by the bank and leasing or other commitments so that the remaining liability can be seen
- Lease agreements
- Encumbrance certificates: business mortgages and other encumbrances related to the company’s assets
- Reports on investments owned by the company: stocks, funds, etc.
- Tax documents: prepayment decisions and previous year’s tax decision
Other matters to be taken into account in the financial statements
- Information on past and probable credit losses
- Missing receipts / receipts in the clearing account (list attached)
- Purchase invoices for the financial year that arrive afterwards
- Sales invoices for the financial year that are made at the beginning of the next financial year
- Debt share of owned real estate companies at the end of the financial year (ask for more information here if unclear)
- Dividend distribution: discuss or tell the accountant about the possible need for dividend distribution
- We aim to sign the financial statements primarily electronically (personal banking codes)
- Agreeing on a possible audit schedule
We’re here to help!
Financial statements often raise questions, especially when there have been changes in business operations during the financial year. We are happy to help ensure that your financial statement materials are in order and that all essential matters are addressed in a timely manner.
Our experts support you in preparing and scheduling the financial statements, as well as in matters related to taxation and dividend distribution. We can also assist if you wish to review the overall situation proactively or ensure that the process runs smoothly together with your accounting firm.
Get in touch, and let’s see together how we can make the financial statement process easier and help you avoid unpleasant surprises.
Learn more about our financial management services.
